Missions Mobilizer and Administrative Specialist

World Race Program

Supervisor: WR Mobilization Manager

Classification: Salary

Fundraising Goal: $25,000+

Summary of Job

The Missions Mobilizer prepares participants as they pursue a journey with Adventures in

Missions. This job is designed to walk with a participant from the moment he/she

commits to the World Race until they launch onto the mission field. Our hope is that

through getting to know the participant before launch and equipping and training the

participant in the mobilization phase, we will better serve participants overall as they

prepare for a life-changing experience. The employee will need to daily exhibit humility,

tenacity and excellence as they perform in a highly task-oriented and relational job.

The Administrative Specialist will assist the World Race Department in many different

areas. This job will assist with monitoring risk and safety on the field, update staff Asana

tasks, ensure hosts get paid and good communication happens between hosts and

teams, as well as maintaining departmental dashboards to assess the department’s

performance on all levels.

Essential Duties and Responsibilities

● Oversee the holistic health and administrative preparations of participants

between commitment and launch. This includes developing relationships and

building trust by listening, encouraging, addressing concerns or roadblocks, and

keeping participants accountable.

● Manage documentation for participants, including releases, references,

observation lists and reporting.

● Enforce participant fundraising and administrative deadlines, including managing

reminders and follow-ups with a willingness to keep participants accountable.

● Maintain updated participant records and keep up with administrative duties using

Adventures’ databases and systems.

● Provide quality customer service and communicate information in a timely manner

via phone, emails, blogs and social media.

● Be open to the leading of the Holy Spirit in conversations with each participant.

● Assist in overseeing risk updates from various resources

● Create and upkeep the World Race dashboard

● Assist in host management and other office logistical needs

● Participate in participant events, such as Training Camp registrations and Training

Camp training teams for squads/trips.

● Develop a team of ministry partners to complete personal fundraising goal (I

Corinthians 9:14, Philippians 4:17).

Competencies Required

● Understands and embraces the core values and culture of Adventures In Missions

and its programs

● Established record of high character and a servant mentality

● Administrative-focused and deadline-driven, willing to hold self and participants

accountable

● Adaptable and able to function in an innovative space, including learning new

systems and processes with motivation to independently drive processes

● Relational with strong communication and interpersonal skills (written/verbal),

positive attitude, and the ability and desire to work in a collaborative environment

● Customer-centric with outstanding customer service skills, operating with

professionalism, patience, and care while making people feel valued and

comfortable

● Basic knowledge of how emotions and trauma relate to personalities and

behaviors, including basic knowledge of mental health and addiction

● Ability to listen, understand, empathize, and offer counsel when needed

● Current lifestyle of pursuing growth and self-care

● Basic knowledge of Microsoft Word, Excel, and Google Workspace applications

● Experience with the World Race